Data Privacy Policy

We appreciate your interest in our company and want you to feel secure with regard to the protection of your personal data when you visit our website. We particularly comply with the new requirements of the Federal Act on the Regulation of Data Protection and Privacy in Telecommunications and Telemedia ("TTDSG") and the General Data Protection Regulation of the European Union ("GDPR").

BERLIN-CHEMIE AG  (“BERLIN-CHEMIE”),  is the controller regarding the processing of your data on the website https://karriere.berlin-chemie.de (in the following: "website"). For more information on the controller, please refer to the imprint. You can contact our data protection officer at the following address: Berlin-Chemie AG, Data Protection Officer, Glienicker Weg 125, 12489 Berlin or send an e-mail to: dpo.germany@berlin-chemie.de.

We take the protection of your personal data very seriously. Personal data are all data that refer to an identified or identifiable natural person, such as name, address, and email address. When you visit our website, we collect personal data that we process in accordance with applicable data privacy protection regulations.

We store your data only as long as this is necessary for the performance of our website and the associated services or we are legally obliged to store your data.

With this data privacy policy we would like to inform you about the data we collect during your visit on our website and how this data is used.

This online service is not addressed to children under the age of 16.

Data processed when our website is visited

When you use this website for information purposes only, i.e. when you do not register or otherwise provide us with information, we process only the personal data that your browser transmits to our server. If you want to browse our website, we collect the following data that are technically necessary to display our website to you and to ensure the website's stability and security (the legal basis is Article 6 (1) sent. 1 (f) GDPR):

• IP address
• Date and time of visit
• Time zone difference to Greenwich Mean Time (GMT)
• Content of request (specific site)
• Access status/HTTP status code
• The amount of data transferred in each case
• Website from which the request is made
• Browser
• Operating system and its interface
• Language and version of browser software

The data is deleted automatically after a storage period of SEVEN DAYS.

Use of cookies

Detailed information on the cookies we use can be found here [Link]. There you can also change the settings for cookies at any time.

Required Cookies are necessary for the website to function properly. Cookies are small text files that are created automatically by your browser and are stored on your device (e.g. laptop, tablet, smart phone) when you visit our website. Information that comes in connection with the specifically used device is stored in the cookie. This does not mean that we are able to directly identify you. The use of cookies is intended to make the use of our services more enjoyable for you. We use session cookies, for example, to recognise that you have already visited individual pages of our website. These cookies are deleted automatically after you leave our website.

For user convenience, we also use temporary cookies that are stored on your device for a specifically defined period of time. If you revisit our site to use our services, it is immediately recognised that you have already visited our website, what entries you have made and which settings you have chosen, so you do not have to enter the information again.

Due to their importance for the functioning of the website, you cannot refuse required cookies. We base our processing of personal data on Art. 6 (1) (b) GDPR, the contractual provision of our services.

Furthermore, with your consent (Article 6 (1) sent. 1 a GDPR), we use third party cookies to statistically record and analyse the use of our website to optimise our services for you and to display information specifically tailored to you. These cookies enable us to recognise revisiting users after they have already visited our website. These cookies are automatically deleted after a defined period of time. You can revoke your consent at any time without any disadvantages and with effect for the future.  

Most browsers accept cookies automatically. You can adjust the settings of your browser so that no cookies are stored on your device or a notice appears every time before a new cookie is set. However, you may not be able to use all the functions of our website fully, if your device does not accept cookies.

Data processing during contact

You can ask questions about our products and services using our contact form, providing this information: [PLEASE INSERT RELEVANT INFORMATION: e.g. your name and your e-mail address]. Using the contact form is not required.

If you contact us by e-mail, phone or postal mail, we save the information you give us (e.g. your e-mail address, possibly your name and telephone number and/ or address) so that we can answer your questions.

We save the information you give us for the communication with you (the legal basis is Article 6 (1) sent. 1 (f) GDPR).

If you give us information regarding possible side effects of our medical products, we are required by law to process and save this information (the legal basis is Article 9 (2) (i) GDPR).

We delete the data obtained in this context when storage is no longer necessary, or we limit the processing in case of statutory retention duties.

Data processed when you apply for a position

Thank you for your interest in working for our Group. Before you continue with your application, we would like to inform you briefly about how we use and protect your data.

There are various ways to submit your application: You can apply on paper, via e-mail or by using the application form on the BERLIN-CHEMIE Career Portal. You can also send your application via e-mail or by using your LinkedIn profile. In the latter case, other data and information transmitted to BERLIN-CHEMIE depends on the data protection settings the candidates have made on the respective social media platforms. Further information on data protection on the respective platforms can be found in the data protection declarations or guidelines of the service provider mentioned. The data we collect when you submit an application via email depends on the content of your email and application as well as the contact information you provide or share with us.

Depending on the position for which you are applying, different companies within the Group may potentially be responsible and may therefore be considered as the Controller regarding the processing of your application data. In particular, Berlin-Chemie AG (the DPO can be reached via dpo.germany@berlin-chemie.de), Berlin-Chemie / A. Menarini Distribution Romania SRL (the DPO can be reached via dpo.romania@berlin-chemie.com), Berlin-Chemie / A. Menarini Distribution Slovakia s.r.o. (the DPO can be reached via dpo.slovakia@berlin-chemie.com), Berlin-Chemie/A.Menarini Ceska republika s.r.o. (the DPO can be reached via dpo.cz@berlin-chemie.com) and Berlin-Chemie/A. Menarini Bulgaria EOOD (the DPO can be reached via dpo.bulgaria@berlin-chemie.com).

We process your personal data in order to process your application, i.e. to check your suitability for the position to be filled and to carry out administrative activities in the course of your possible recruitment. In the application form we collect the following data:

• Salutation
• Title
• First name
• Name
• Name affix
• Street and house number
• c/o
• Post Code
• Place
• Country
• Phone
• Mobile phone
• E-Mail

Sensitive data: Please do not store sensitive data on the application platform.

The following companies have access to process your application:

• the company to which you are applying;
• other Group companies whose HR department or specialist department is involved in processing the application;
• BERLIN-CHEMIE as operator of this application platform;
• technical service providers processing data under the control of BERLIN-CHEMIE.

Data you send us when you apply for a position are deleted in accordance with applicable law. In case you are not hired, these data will be deleted six months after the completion of the hiring process.

DATA PROCESSED WHEN USING Social media

This section describes how BERLIN-CHEMIE processes your personal data when you use your profile on social networks such as, by way of example, Facebook, YouTube, Twitter, Instagram, or LinkedIn and similar networks or portals (also “Social Networks”) to interact with BERLIN-CHEMIE’s profile/pages on those Social Networks, or surf BERLIN-CHEMIE’s websites while logged in to those Social Networks.

Processing of personal data when visiting our online presence on the social media platform LinkedIn

As Joint Controller we operate a company site on the LinkedIn platform of the provider LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland („LinkedIn“), where we inform about news from our company and events.

Data processing on our LinkedIn site and legal basis for this

As a provider of an online presence on the social media platform LinkedIn, we process personal data when you contact us directly via the platform (in a personal message or via the public comment function). Which data is collected depends on the content of your message and the contact details you have provided or released.

Beside that LinkedIn uses cookies and similar technologies (e.g., web beacons, pixels, ad tags and device identifiers) to collect information that allows LinkedIn to recognize users and to conduct broad analysis of user behavior. LinkedIn provides us with relevant information to analyze the user behaviour of our online presence in anonymized form. This enables us to statistically evaluate the use of our LinkedIn site and thus to control the marketing of our activities in a targeted manner.

With the help of this data the provider of the social media platform can also create user profiles. This enables him to display interest-related advertising to the user within and outside the respective social media presence. If you are also logged into your social media account with the browser you use for our LinkedIn site, the name of the account is also forwarded. This allows the social media provider to match the visit of this website to your user account.

The processing of personal data collected via the platform by us is based on Article 6 (1) sent. 1 (f) GDPR. Our legitimate interest lies in being able to present the Company to the outside world in a variety of ways and to make the most effective use of the communication opportunities with our customers. If you are asked by LinkedIn to give your consent to the above-mentioned data processing, the legal basis for this processing is Article 6 (1) sent. 1 (a), Article 7 GDPR.

Joint Controller Agreement according to Article 26 GDPR

We have concluded a Joint Controller Agreement with LinkedIn pursuant to Article 26 DSGVO in which the data protection obligations arising from the operation of our company site are divided between us and LinkedIn. LinkedIn has thereby assumed a large part of the data protection obligations, such as the fulfillment of the data subject rights pursuant to Articles 12 et seq. GDPR, the obligation to provide suitable technical and organizational measures to protect the security of personal data, and the notification and notification obligations in the event of a data protection breach. If you contact us regarding your data subject rights, we will immediately forward your request to LinkedIn. We are obligated to do this under the agreement with LinkedIn.

For more information on the agreement between us and LinkedIn, please visit:

• https://www.linkedin.com/help/linkedin/answer/124838?lang=de
• https://legal.linkedin.com/pages-joint-controller-addendum

Disclosure of personal data

Please note that we cannot track all data processing activities on LinkedIn, nor do we have any control over it. Accordingly, we cannot control or exclude the possibility that the information collected by LinkedIn may be transferred to a third country, specifically to a server of LinkedIn's parent company, LinkedIn Corporation, located in 1000W. Maude Ave. Sunnyvale, California 94085, USA. In such cases, the information is submitted to LinkedIn Corporation on the basis of EU-Standard Contractual Clauses.

Rights of the data subject

In principle, you can assert your data protection rights with regard to data processing by our LinkedIn site both against us and against LinkedIn. However, we would like to point out that these can be most effectively claimed on LinkedIn. Because only LinkedIn, as the provider, has access to the users' data and can therefore take appropriate measures and provide information directly.

For further information on the processing of your personal data through LinkedIn, possibilities of adjustment and contradiction please refer to the websites of LinkedIn, for example:

• https://www.linkedin.com/legal/privacy-policy („Privacy Policy“)
• https://www.linkedin.com/legal/cookie-policy?trk=homepage-basic_footer-cookie-policy („Cookie-Policy“)
• https://www.linkedin.com/psettings/guest-controls?trk=homepage-basic_footer-guest-controls („Opt-Out“)

THETRADEDESK DISPLAY & MOBILE ADVERTISING RETARGETING

On our site, we use the service of TheTradeDesk Display & Mobile Advertising Retargeting (The Trade Desk, Inc.42 N. Chestnut St, Ventura, CA 93001, United States of America). If you have viewed certain career information on our website, we may use this service to display advertisements on websites or other third-party platforms about similar offers from us. For this purpose, code from TheTradeDesk is executed directly on our websites and so-called (re)marketing tags (invisible graphics or code, also referred to as "web beacons") are embedded in the website. With their help, an individual cookie, i.e. a small file, is stored on your device. This file records which web pages the user has visited, which content the user is interested in and which offers the user has clicked on, as well as technical information about the browser and operating system, referring web pages, time of visit and other information about the use of the online offer. The IP address of the user is not collected. The legal basis for data processing is Article 6 (1) sent. 1  f GDPR. We have a legitimate commercial interest in being able to present interest-based advertisements to our users We have a legitimate economic interest in being able to present interest-based advertisements to our website users.If you do not want TheTradeDesk to process the described personal data from you within the scope of this website, you can set an opt-out cookie by clicking on the following link: https://www.adsrvr.org/

Google (Universal) Analytics

If and as long as you have given us your consent, we use Google (Universal) Analytics, a web analysis service provided by Google Inc. with its registered office at 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. We use Google (Universal) Analytics to analyse and regularly improve of our website. Obtaining the statistics makes it possible for us to improve our services and make them more interesting for you as a user. Legal basis for the consent in the storage of information in the end-user's terminal equipment and/or access to information already stored in the terminal equipment is § 25 (1) TTDSG. Your consent in the further processing of your personal data is based on Art. 6 (1) a) GDPR.

Google (Universal) Analytics uses techniques, such as cookies – text files that are stored on your computer – that make it possible to analyse your use of the website. The information concerning your use of this website is normally transmitted to a Google server in the USA and stored there. However, when the IP address is anonymised on this website, the IP address is shortened before transmission within the Member States of the European Union or other signatories of the Convention on the European Economic Area. Only in exceptional cases is the complete IP address transmitted to a Google server in the USA and shortened there.

You can revoke your consent at any time without disadvantages and with effect for the future. To do so, please change your cookie settings, which you will find in the footer of this website.

You can also prevent the data generated by the cookie regarding your use of the website (including your IP address) from being collected and sent to Google as well as the processing of the data by Google by downloading and installing the browser plug-in available through the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

Google Tag Manager

Google Tag Manager is used on this website. Google Tag Manager is a Google Inc. solution for companies to manage their website tags via an interface. The Google Tag Manager tool does not use cookies and does not collect personal data. The tool provides for the initiation of other tags that, in turn, might collect data. Google Tag Manager does not access these data. A deactivation on the domain or cookies level remains in place for all tracking tags implemented by Google Tag Manager.

Google Maps

We use the services offered by Google Maps on this website. This makes it possible for us to display interactive maps for you directly on the website and gives you comfortable to access the map function. This is done on the legal basis of Article 6 (1) sent. 1 (f) GDPR.

It is necessary to save your IP address to use the Google Maps functions. When you visit the website, Google receives the information that you have called up the relevant sub-page of our website. This occurs regardless of whether Google provides a user account via which you logged in or whether there is no user account. If you have logged in via Google, the data will be directly linked to your account. If you do not want the data to be linked to your Google profile, you must log out before activating the button. Google saves your data as a user profile and uses them for advertising purposes, market research and/or the demand-based design of its website. You have a right to object to the creation of such a user profile; to exercise this right, you must address your objection directly to Google.

More information on the purpose and extent of the data collected and processed by Google can be found in the provider's data privacy notices. In these notices, you will also find further information on your rights in this respect and the setting options to protect your privacy: http://www.google.de/intl&de/polies.privacy.

Use of YouTube plug-ins

If and as long you have given us your consent, w e use the provider You Tube, among others, to be able to present videos to you. YouTube is operated by YouTube LLC with its headquarters at 901 Cherry Avenue, San Bruno, CA 94066, USA. YouTube is represented by Google Inc.

Legal basis for the consent in the storage of information in the end-user's terminal equipment and/or access to information already stored in the terminal equipment is § 25 (1) TTDSG. Your consent in the further processing of your personal data is based on Art. 6 (1) a) GDPR.

We use plug-ins of the provider YouTube on our website. When you call up this plug-in, a connection to the YouTube servers is made and the plug-in is displayed. This tells the YouTube server that you have visited our website. If you are logged in as a member of YouTube, YouTube will link this information to your personal user account. If the plug-in is used, by clicking on the start button of a video, for example, this information is also linked to your user account. You can prevent this linking of information by logging out from your YouTube user account and other user accounts of the companies YouTube LLC and Google Inc. and deleting the relevant cookies of those companies before using our website.

You can find further information on data processing and notices regarding data privacy protection by YouTube (Google) here: www.google.de/intl/de/policies/privacy/.

You can revoke your consent at any time without disadvantages and with effect for the future. To do so, please change your cookie settings.

Use of Vimeo plug-ins

If and as long you have given us your consent, w e use the provider Vimeo, among others, to be able to present videos to you. Vimeo is operated by Vimeo, LLC with its headquarters at 555 West 18th Street, New York City, New York 10011, USA. Legal basis for the consent in the storage of information in the end-user's terminal equipment and/or access to information already stored in the terminal equipment is § 25 (1) TTDSG. Your consent in the further processing of your personal data is based on Art. 6 (1) a) GDPR.

We use plug-ins of the provider Vimeo on our website. When you call up this plug-in, a connection to the Vimeo servers is made and the plug-in is displayed. This tells the Vimeo server that you have visited our website. If you are logged in as a member of Vimeo, Vimeo will link this information to your personal user account. If the plug-in is used, by clicking on the start button of a video, for example, this information is also linked to your user account. You can prevent this linking by logging out from your Vimeo user account and deleting the relevant cookies before using our website.

You can find further information on data processing and notices regarding data privacy protection by Vimeo here: https://vimeo.com/privacy.

You can revoke your consent at any time without disadvantages and with effect for the future. To do so, please change your cookie settings.

Recipients of personal data and data transfer to third countries

Side Effects

If we become aware of potential cases of adverse reactions to one of our products, we are required by law to document and share the relevant information, including personal information with authorities worldwide and, where necessary for further assessment, to contact the reporting parties.

Enforcement of rights

We may pass on data to rights holders, consultants and authorities in order to enforce our rights or to protect our rights or the rights of third parties.

External service providers for data processing

We use service providers who support us in the performance of our services. These service providers process your data on our behalf, in accordance with our instructions and under our supervision exclusively for the purposes described in this privacy policy. [OPTIONAL:] These service providers can also be based outside the EU. We will take all necessary steps to ensure that the data you provide is adequately protected in accordance with the requirements data protection laws of European Union. Where necessary, we use EU standard contractual clauses to ensure a legally adequate level of data protection.

Data Security

We use technical and organizational security measures to protect your personal data against misuse, loss, destruction or against access by unauthorized persons. Our security measures are in accordance with the current state of the art.
Your rights and contact information

General rights

We would like to inform you about the various rights offered to you as a data subject (Art. 4 (1) no. 1 GDPR). You can find more information about your rights in Article 15 – 21 GDPR and Article 32 – 37 Federal Data Protection Act.

To exercise your rights please contact our data security officer. You will find her contact information at the top of this Privacy Policy.

Right of Access

You have the right to request information about which of your personal data we have collected and processed. This includes information about the purposes such data are used for and the time period such data will be stored as well as information about the recipients or recipient categories to whom the data will be disclosed. Furthermore, you have the right to obtain a copy of the personal data undergoing processing.

Right to Rectification

You have the right to obtain rectification of personal data that is not or no longer accurate. You also have the right to have incomplete personal data completed. We forward corrections of your personal data to third parties where this is legally required.

Right to Erasure ("Right to be Forgotten")

You have the right to obtain erasure of your personal data from us, where one of the following applies:

• Your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed or the purpose has been fulfilled;

• You have withdrawn your consent and there is no other legal ground for the processing;
• You have objected to the processing and there are no overriding legitimate grounds for the processing; where personal data are processed for direct marketing purposes your objection suffices to end the processing;
• Your personal data have been unlawfully processed;
• Your personal data must be erased for compliance with a legal obligation in Union or Member State law, to which we are subjected;

Please consider that your right to erasure may be restricted by law. Legal limitations include, but are not limited to, Article 17 (3) GDPR and § 35 of the Federal Data Protection Act.

Right to Restriction of Processing

You have the right to obtain from us restriction of processing, where one of the following applies:

• You contest the accuracy of your personal data, for a period of time, that enables us to verify the accuracy of the personal data;
• The processing is unlawful and you oppose the erasure of the personal data and request the restriction of use instead;
• We no longer need the personal data for the purposes of processing, but you require the personal data for the establishment, exercise or defence of legal claims, or
• You have objected to the processing, yet verification whether our legitimate grounds override yours are still pending.

We will inform you about a restriction according to the aforementioned grounds before we lift the restriction of processing.

Withdrawal of Consent

You have the right to withdraw your consent at any time to take effect in the future. Your notice of withdrawal does not need to meet any formal requirements. You may simply send an informal notice to the abovementioned contact addresses. This also applies to consent given before the GDPR took effect (i.e. before 25^th May 2018). The withdrawal of consent does not affect the lawfulness of processing before the withdrawal.

Right to Data Portability

You have the right to receive the personal data concerning yourself and provided by you in a structured, common and machine-readable format and to transmit these data to third parties. You may infer details and restrictions from Article 20 GDPR. The exercise of your right to data portability does not in any way affect your right to erasure.

Right to Lodge a Complaint with a Supervisory Authority

You have the right to lodge a complaint with the competent supervisory authority, particularly the the supervisory authority in the Member State of your residence, your place of work or the place of the alleged data protection violation, if you believe that our processing of your personal data violates applicable data protection laws.

Right to Object

According to Article 21 GDPR you have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data, if we based the processing on Art. 6 (1) sent. 1 (f) GDPR. If you object we will no longer process your personal data, unless:

We are able to demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms, or

• The processing serves the establishment, exercise or defence of legal claims.

You especially have the right to object to the processing of your personal data for direct marketing, if we use your data for such purposes. If you object to our processing of your personal data for direct marketing, we will no longer use your personal data for this purpose.

Last updated: November 2023